OVERVIEW: The accounts payable staff is responsible for processing and distributing weekly payments to vendors for the Westin Anaheim. The position requires effective communication with vendors and operations staff to maintain an effective payables department producing payments on time. Responsibilities also includes assisting with the pre-opening OS&E procurement process.
- Ensures charges expensed to proper cost centers and general ledger accounts by analyzing invoices/expense reports.
- Prepare and distribute payments to vendors on a daily/weekly basis
- Maintain up-to-date payables with follow up and allocation of payments by communicating with customers via phone, email and mail.
- Follow established procedures for processing and posting payment, and verify vendor accounts by reconciling monthly statements and related transactions.
- Weekly meetings with managers regarding PO’s, inspection reports, capital projects and other related issues to ensure checkbooks are accurate and up to date.
- Organize files for all Accounts Payables duties.
- Ensure proper reporting of sales/use taxes by calculating requirements on paid invoice.
- Completely understand Avendra program and maximize benefits of drop size, contracted services and vendors.
- Interface with Purchasing Department and Kitchen to maintain records of goods ordered and received, and pricing updates to inventories.
- Assist with monthly Food inventories as needed.
- Ensure adherence to requisition and transfers process is maintained to include proper authorizations.
- Able to communicate effectively in English, both verbally and in writing.
- Must establish and maintain effective working relationships.
- Must be able to work days, nights and weekends.
- Must be able to sit for long periods of time.
- Must be able to walk, bend and stoop throughout day.
- Frequently use hands for keyboard and arms to reach.
- Experience in Accounts Payable and related accounting fields.
- Basic Knowledge of generally accepted accounting principles.
COMPENSATION: $20 - $24 per hour.
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